Enter some "extra" data just once, and from then on
ManagePLUS can use it to automatically give you
enhanced quantity information and per-unit statistics on reports.
quantities attached to your accounts and classes
ManagePLUS displays its copy of your QuickBooks accounts, classes, and
transactions in tabbed windows
that have extra columns, where you can enter information to
associate with individual accounts and classes.
The most important extra information you can add is something we
call management quantities--physical
quantities you want to use as a basis for per-unit
information on reports. If you want to see each income and expense
total on a per pallet of product basis, or per bushel of
soybeans produced, or per
labor hour, or per tenant month (in an apartment complex), then
you'll enter the total number of pallets, or bushels of soybeans,
or labor hours, or tenant months, and ManagePLUS will give you
per-unit information on reports.
Here's the Classes tab in ManagePLUS, showing classes for individual trucks in an
example trucking company. Mileage has been entered for each truck--the miles
driven during the accounting period--to serve as management
quantities for reports on the truck classes:
With management quantities like these, ManagePLUS can automatically show per-mile income and expense statistics
for each income and expense category for each truck, on reports.
(See report examples in the next item, below)
There are two management quantity columns (A Mgmt Qty and
B Mgmt Qty), and you can use both if you want two sets of
per-unit information on reports--maybe you want to see expenses
both per pallet of production and per labor hour, or per
bushel of soybeans produced and per acre of soybeans grown.
What else? In ManagePLUS Gold, formulas for allocating income and expense to cost centers and
profit centers can be based on the management quantities you've
entered (more on this later in the tour).
Management Quantities: the Most Valuable
Demonstrates using management quantities to get
per-unit details on reports, and as a basis for
allocating income and expense. (Haul-Rite Trucking
per-unit income and expense statistics
If you've entered management quantities for any accounts or
classes as described above, you'll automatically get
per-unit statistics based on them, on reports. Here's a report
fragment showing dollar-per-mile revenue and costs for the
16-Peterbuilt class. (Don't fret if the numbers appear less than
realistic; remember, this is from a very simple QuickBooks example
Automatic quantity totals
You can also attach units of
measure to accounts (but not classes). If you do this for any
of your accounts (it's optional), ManagePLUS will automatically show quantity totals and related statistics for
those accounts on reports.
Here's a fragment from a ManagePLUS Profit & Loss with Classes
report, which shows the kinds of quantity information ManagePLUS provides automatically.
It's for a farm business' income account called Raised Livestock,
and the yellow band is a class-by-class breakdown of sales
for that account, with detail lines for two different classes of
cattle, Hfrs (heifers) and Strs (steers).
Note: Transaction data for this example included dual
quantities, which means both the
weight and number of animals sold were recorded in the
QuickBooks transactions from which this report was generated. With single quantities, less report information would
have been produced. The
ability to record two quantities in transactions is a ManagePLUS
exclusive and is described later
in the tour.
Currently ManagePLUS can only provide this kind of quantity
detail for accounts, not items
(from the QuickBooks Items list). And obviously, this feature
should only be applied to accounts that represent things bought or sold in a
unit of measure (pounds, gallons, tons, bushels, etc.), not for an
account like Office Supplies where a quantity total would be