20. Reusing your allocation formulas

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Copying allocation formulas to a new accounting period

ManagePLUS Gold makes defining allocation formulas easy, but reusing them in other accounting periods is even easier. When you add a new accounting period, you simply tell ManagePLUS Gold to copy formulas from an existing accounting period. This lesson shows how.

Copying allocation formulas to a new accounting period

To copy allocation transactions from an existing accounting period when defining a new accounting period:

1.	Click on the Period button in the main toolbar, or select View > Select accounting period from the main menu.

The Select Accounting Period window will open.

2.	Click the Add button.

The Add New Accounting Period dialog will open:

3.	Enter beginning and ending dates for the new period in the boxes at the top of the dialog.

4.	Select the Copy user data from the period selected below option, as indicated by the red box in the screen shot above.

In some situations you might want to start afresh and not copy formulas from another period. If so, choose the Don't copy--start with blank user data option instead.

5.	Highlight the period you want to copy data from, in the lower pane of the dialog, by clicking on it.

You may copy from any period, but normally you'll copy from the most recent one because it has the most up-to-date allocation formulas.

6.	Click OK to close the Add New Accounting Period dialog.

When the dialog closes you'll be returned to the Select Accounting Period dialog, where your newly-defined accounting period will now be visible in the list of available accounting periods. You may then select it as the period to work with in ManagePLUS Gold.